Bylaws
ARTICLE I
Name
This Association shall be known as the Saint Paul Senior Workers’ Association.
ARTICLE II
Purpose
The purpose of this Association is: To provide individuals working in the field of aging an opportunity to participate in the Group for information on programs and concerns of Seniors; to exchange ideas and resources; to examine issues affecting Seniors; to provide information on current legislative issues in a non-biased manner and to advocate for the well being of Seniors.
ARTICLE III
General Membership
Membership in this Association shall be open to persons involved in providing services to Seniors. Membership shall be contingent upon the payment of annual dues. Membership cannot be transferred.
ARTICLE IV
Dues
Section 1. Members shall be required to pay annual dues. The amount shall be determined by the Board and approved by the general membership.
Section 2. Annual dues shall be payable by January 1st of each year.
Section 3. New membership is open throughout the year, contingent upon payment of dues for that calendar year.
ARTICLE V
General Membership Meetings
Section 1. General membership meetings shall be held at least nine times per year.
Section 2. An annual business meeting shall be held by year-end.
(a) The election of the Board of Directors will take place.
(b) Annual reports shall be made to the Association by the: President, Secretary, Treasurer, Program Chairperson, Membership Chairperson, Spring Conference Chairperson, and other Board members as necessary.
ARTICLE VI
Board of Directors
The officers of this Association shall be President, Vice President, Secretary, and Treasurer. These officers shall constitute the Executive Committee. The Executive Committee, Membership Chairperson, Program Chairperson, Public Policy Chairperson, Fall Conference Chairperson, Spring Conference Chairperson, Social Media Chairperson, Communications Chairperson, Scholarship Committee Chairperson, Event Coordinator, and (3) Members-At-Large shall constitute the Board of Directors.
ARTICLE VII
Board of Director’s Meetings
Section 1. Regular meetings shall be held at least quarterly.
Section 2. The President may call additional meetings:
(a) As needed to conduct the business of the Association.
(b) At the request of two Board members.
Section 3. Six members of the Board of Directors shall constitute a quorum for the transaction of the business.
ARTICLE VIII
Duties of Board Members
Section 1. The President will ensure each Board member shall be provided with a copy of the bylaws, which include a list of duties pertaining to their office at the beginning of the term (see appendix).
Section 2. At the end of the term, each board member shall update their list of responsibilities and submit to the Vice-President (see appendix).
Section 3. The President shall preside at all meetings of this Association and perform all duties of this office (see appendix).
Section 4. In the absence of the President, the Vice-President shall perform all duties pertaining of this office (see appendix).
Section 5. The Secretary shall record, keep the minutes of the general meetings, shall give notice of Association meetings, and perform such duties as this office may require (see appendix).
Section 6. The Treasurer shall receive, secure all funds of the Association and pay out the same only on authorization of the Board. The Treasurer shall make a monthly report to the Board of Directors (see appendix).
Section 7. The Program Chairperson shall be responsible for planning monthly meetings and may appoint a standing committee to assist in planning (see appendix).
Section 8. The Membership Chairperson shall recruit members and maintain up-to-date membership records (see appendix).
Section 9. The Public Policy Chairperson shall serve as Co-Chairperson of the Joint Public Policy Conference Committee and perform all duties pertaining to their office (see appendix).
Section 10. The Fall Conference Chairperson shall serve as Co-Chairperson of the combined St. Paul- Minneapolis Fall Conference Committee and perform all duties pertaining to this office (see appendix).
Section 11. The Spring Conference Chairperson shall be responsible for planning the spring conference and may appoint a standing committee to assist in performing all duties pertaining to this office (see appendix).
Section 12. The Social Media Chairperson maintains the Facebook page of the association (see appendix).
Section 13. The Communications Chairperson shall maintain the website of the association, produce and distribute the monthly newsletter and distribute out any other pertinent communication to the association membership as necessary.
Section 14. The Scholarship Committee Chairperson will be responsible for communicating with learning institutions and organizations to which the Executive Board votes to award scholarships. The Scholarship Committee Chairperson may appoint a standing or ad hoc committee as needed to perform the duties of this office.
Section 15. The Event Coordinator will be responsible for planning all social events of the association and may appoint a standing or ad hoc committee as needed to perform the duties of this office.
Section 16. Members-At-Large: The Board of Directors shall determine the specific responsibilities of the three Members-At-Large for the coming year dependent upon the needs of the organization (see appendix).
Section 17. The Board shall maintain records of the association via Dropbox.
ARTICLE IX
Election of the Board Members
Section 1. All Board members shall be elected for a two-year term at the annual meeting. The board may vote to extend unlimited terms of board members as approved by the board and voted on by membership in December. The Board shall assume office on January 1st.
Section 2. No Officer shall hold the same office more than twice in succession (with the exception of the President who can serve up to three terms in succession). Filling an unexpired term shall not be considered a term in office.
Section 3. Should a Board member resign or miss consecutive board meetings without cause during the Association’s year, the President may appoint, subject to the approval of the Board, a member of the Association to assume the position for the balance of the year.
Section 4. In the event of the President’s resignation, the Vice-President shall assume the duties and responsibilities of the President.
Section 5. Removal of a board member: If during an existing board member’s term, it is determined by fellow officer(s) that said presence on the board is a detriment to the mission of St. Paul Sr. Workers’ Association a special meeting may be called. Any executive board member can call for a special meeting to discuss removal of an officer from their position. Eight board members shall constitute a quorum. In addition to the quorum, the board member in question must be invited to attend. A two/thirds majority vote will be needed to replace a board member for the balance of said term.
ARTICLE X
Nominating Committee
Section 1. The Nomination Committee shall consist of up to five (5) members: to be selected by the Board of Director. The slate shall be submitted to the membership in writing one (1) month prior to the annual business meeting. Additional nominations shall be accepted from the floor prior to the election. When there are two or more candidates nominated for an office, voting shall be by written ballot for that office.
ARTICLE XI
Amendments
This Constitution and Bylaws may be amended by vote of Association members at a regularly scheduled meeting. A two-thirds vote of those present and voting shall constitute approval. Proposed changes shall be sent to members in writing one month prior to such vote. The Appendix may be updated at any time by a majority vote of the Board of Directors.
ARTICLE XII
Parliamentary Authority
Roberts Rules of Order shall be the parliamentary authority on all matters not covered by the Constitution and By-Laws of this organization.
APPENDIX
(Responsibilities)
President
- To serve as a leader, coordinator, facilitator, and innovator.
2. To be open to new ideas and challenges, to give ideas a fair hearing and to bring matters to the attention of the Association as requested.
3. To delegate responsibilities to members of the Board in order to determine, to plan, and to carry out the tasks of the Association based on the by-laws.
4. To preside at Board meetings and regular meetings of the Association, to prepare the agenda and to be responsible for the conduct of the meetings.
5. To appoint such special committees as deemed necessary at any time or on the majority vote of the membership at any meeting.
6. To serve as a liaison between the St. Paul and Minneapolis Senior Workers associations.
7. To represent the Association and to serve as a spokesperson to the community on behalf of the Association.
8. To review the responsibilities of the Board members on an annual basis and to update them as needed.
9. To send board meeting agenda to the Board of Directors.
10. To renew the nonprofit status of the Association annually.
11. To sign checks in absence of Treasurer.
Vice-President
- To perform the duties of the President when she/he is absent.
2. To oversee special projects of the Association as requested.
3. To be responsible for providing a list of duties to each Board member.
Secretary
- To record minutes at the Board meetings and general meetings.
2. To distribute minutes to all Board members after meetings.
3. To maintain a supply of envelopes and stationary.
4. To perform necessary communication for the Association as directed by the President and the Board.
5. To reserve location(s) for monthly Board meetings.
6. To send approved monthly board meeting minutes to the webmaster for posting on the “members only